Landlord Regulations

We specialise in ensuring properties comply with laws and regulations in Scotland. This includes new regulations such as wired smoke alarms, PAT testing and Legionella. All of these services we are able to provide. For a full list of regulations please see below or contact us for further information. Not only do we provide this service to private landlords we also work with a number of letting agencies providing compliance services.

Latest News

Legionnaires Disease -The control of legionella bacteria in water systems.

See more at: http://www.moray.gov.uk/moray_standard/page_77572.html#LegionnairesDisease

Scottish Government Guidance on Electrical Installations & Appliances

See more at: http://www.moray.gov.uk/moray_standard/page_77572.html#Electricalsafety. This guidance takes effect from 1st December 2015.

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A copy of the Energy Performance Certificate (EPC) must include the EPC rating in any advertisement including newspaper, property schedules and internet advertising. A copy of the EPC must also be given to an incoming tenant of a property.

At Clockwork Homecare, we can take care of this on your behalf.

By law you must get a Gas-Safe registered engineer to inspect gas pipework, appliances and chimneys/flues every 12 months. You must give your tenant a copy of the gas safety certificate within 28 days of the check being carried out, or before the tenant moves in. You must also keep a copy of the safety check for two years.

At Clockwork Homecare, we can take care of this on your behalf.

The legislation regarding Wired Smoke Alarms and their maintenance has recently changed:

  • One functioning wired smoke alarm in the room which is frequently used by the occupants for general daytime living purposes.
  • One functioning wired smoke alarm in every circulation space, such as hallways and landings.
  • One heat alarm in every kitchen.
  • All alarms should be interlinked and not battery operated.

At Clockwork Homecare, we can take care of this on your behalf.

From October 2013, a change in building regulations require landlords to fit carbon monoxide alarms. Carbon monoxide is known as the 'silent killer' because it is a poisonous gas that cannot be seen, smelt or tasted. Appliances fuelled by solid fuel (coal or wood), oil or gas all have the potential to cause carbon monoxide poisoning if they are poorly installed, badly maintained or incorrectly used.

At Clockwork Homecare, we can take care of this on your behalf.

Private landlords in Scotland are required by law to ensure that a rented house meets the repairing standard at the start of a tenancy and throughout a tenancy. One part of the repairing standard is that the installations in the house for the supply of electricity, all electrical fixtures/fittings and any appliances provided by the landlord under the tenancy are in a reasonable state of repair and in proper working order.

Landlords are required to:

  • Ensure that regular electrical safety inspections are carried out by a competent person
  • Have regard to this guidance issued by Scottish Ministers on electrical safety standards and competent persons

A PAT test requires a label for each appliance tested. The Institute of Engineering and Technology (IET) have forms for providing a record of appliances that have been tested. Appliances include:

  • Electrical white goods (such as refrigerators and washing machines)
  • Electrical brown goods (such as televisions and DVD players)
  • Electric fires that are not fixed in place
  • Kitchen appliances, such as toasters and kettles
  • Hand held electrical equipment, such as hairdryers
  • Any other appliances provided by the landlord that are not permanently connected to the electrical installation

Any appliance which fails to pass a Portable Appliance Test must be replaced or repaired immediately to comply with the repairing standard. The duty to carry out electrical safety inspections does not apply to appliances that belong to tenants, only to appliances provided by the landlord.

An electrical safety inspection must be carried out

  • Before a tenancy starts, and
  • During the tenancy, at intervals of no more than 5 years from the date of the previous inspection.

The electrical safety inspection does not have to be completed immediately before a new tenancy begins or every time a new tenancy starts, as long as an inspection has been carried out in the period of 5 years before the tenancy starts. The electrical safety inspection must be recorded in an EICR and a PAT report.

At Clockwork Homecare, we can take care of this on your behalf.

Legionnaires Disease can be life threatening and is caused by bacteria linked with man made water systems such as tanks, pipes and showers with conditions of temperature and irregular use. Landlords have a duty to carry out a risk assessment of their water systems to identify any risk and course of action to manage the risk.

The Health & Safety Executive (HSE) have an Approved Code of Practice and Guidance as regards Legionnaires Disease. The Code can be found here. This confirms that private landlords have a duty to carry out risk assessments on water systems in their properties.

The Code requires private landlords:

  • carry out a risk assessment to identify and assess potential sources of exposure, and thereafter, where a risk has been identified
  • to introduce a course of action to prevent or control and identified risk

The risk assessment can be carried out by the landlord if he/she is competent to do so, or alternatively can be done by a suitably qualified third party. The ultimate responsibility remains with the landlord, even when a letting agent is employed to manage the property on the landlord's behalf.

Legionnaires Disease is a potentially fatal lung infection caused when individuals inhale legionella bacteria. The bacteria can exist in any man-made water systems eg. water storage systems, taps, pipework etc. Issues to be considered when carrying out a risk assessment include:

  • Where water is stored between 20-40 degrees
  • Where there is stagnant water in any area of the water system
  • Where there is rust, sludge, scale or organic matter in the water system
  • Whether there are any outlets which are not frequently used, for example showers or taps in second bathrooms
  • Where tenants are particularly at risk due to age, illness or weakened immunity

You must regularly review the risk assessment and keep records of same. Where risks are identified, you must take appropriate action.

At Clockwork Homecare, we can take care of this on your behalf.

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